Can you provide an example of when you had to multitask to meet tight deadlines? How did you manage it?

Sample answer to the question

Sure, I remember this one time at my last job where I was working on a couple of projects. One was about protein synthesis and the other involved analyzing chemical compounds. The deadlines for both projects were coming up in the same week. It was pretty hectic, but I decided to create this color-coded schedule where I blocked out specific times of the day for each project. I also made lists of tasks for each day to stay on top of things. I ended up working a little overtime, but in the end, I got both projects done on time.

A more solid answer

Absolutely. During my final year at university, I had to juggle my thesis on nanomaterials with an independent project on enzyme kinetics. Both had rigid deadlines within the same month. Recognizing the workload, I honed my organizational skills by strategically planning my weeks using a digital calendar and task-tracking app. Prioritizing tasks based on urgency and complexity, I dedicated mornings to lab work which required more focus while reserving evenings for data analysis. Weekly checkpoints ensured I was on track. Additionally, I consolidated my dataset handling by utilizing pivot tables and data visualization tools, boosting my efficiency. It was a challenge, but it honed my multitasking skills exceptional for a research-based setting.

Why this is a more solid answer:

The solid answer improves upon the basic one by describing a more specific scenario relevant to the job description, showcasing the candidate's time management, organizational skills, and familiarity with complex datasets through the use of digital tools. However, it can still be enhanced by illustrating collaborative efforts and critical thinking skills. A reflection on what was learned and how these skills can be applied to future scientific research may also be incorporated.

An exceptional answer

Indeed, in my last role as a lab assistant, I had to manage tasks across multiple ongoing experiments simultaneously. One particular week, I was tasked with conducting PCR analyses for a genetic study while also managing sample preparation for a separate toxicology screening. Each project demanded precision, efficient time management, and the ability to rapidly switch contexts. I developed a meticulous plan, aligning my tasks with the critical milestones of both projects. I crafted an Excel dashboard to monitor my progress, which included timelines, priority tasks, and a contingency plan for potential bottlenecks. Through daily stand-up meetings with my team, I communicated my workload and received support in handling complex datasets, which assured data integrity and research quality. I leveraged automation tools for repetitive data entry tasks and batch-processed similar lab procedures, achieving a productive rhythm. My multifaceted approach not only allowed me to meet the deadlines but also enhanced the collaborative spirit and efficiency of our lab.

Why this is an exceptional answer:

The exceptional answer provides a comprehensive example of multitasking that effectively aligns with the job description. It demonstrates a high level of planning, the use of appropriate software tools (Excel dashboard for progress tracking), teamwork (daily stand-up meetings), and the application of automation for increased efficiency in a lab setting. This response shows the candidate's proactive nature, adaptability, and ability to think critically and collaborate, which are key traits for a Research Scientist.

How to prepare for this question

When preparing for this question, think of specific instances where your multitasking directly impacted your ability to meet deadlines. Reflect on the tools and strategies you used, be they digital calendars, prioritization techniques, or software for handling datasets.
Consider your work in team settings and how collaboration helped you manage multiple tasks. Have examples ready that show your proactive approach to asking for assistance and leveraging your team's strengths.
Understand how your stories relate to the job description. For instance, mentioning data analysis software and teamwork indicates you're already in tune with what's expected for the position of a Research Scientist.
Practice articulating your thought process during those multitasking scenarios. An interviewer will appreciate understanding the 'why' and 'how' behind your actions, as it showcases your critical thinking skills and problem-solving approach.
Finally, emphasize any results or lessons learned from your experience. For example, explain how you've become more efficient or how the experience prepared you for the multitasking involved in scientific research.

What interviewers are evaluating

organizational skills and attention to detail
capability to multitask
ability to handle complex datasets
research methodologies and principles