Can you describe a time when you had to submit and reconcile expense reports? How did you handle it?

Yes, I can describe a time when I had to submit and reconcile expense reports. In my previous role as an administrative assistant at ABC Company, I was responsible for managing expense reports for multiple executives. One specific example was when I had to process and reconcile a large monthly expense report for the CEO. I carefully reviewed each expense item, ensuring that all receipts and supporting documents were attached. I used MS Excel to organize and track the expenses, categorizing them according to company policies. I also communicated with the CEO to clarify any discrepancies or missing information. Once everything was in order, I submitted the report to the finance department for approval. Throughout the process, I maintained a high level of accuracy and attention to detail to ensure the reports were error-free.

Certainly! In my previous role as an administrative assistant at ABC Company, I frequently had to manage and submit expense reports. One notable experience was when I had to reconcile a complex expense report for the sales team. The report contained numerous receipts and invoices from various team members who traveled for a conference. To ensure accuracy, I meticulously reviewed each receipt, cross-referencing them with the corresponding expense entry in our financial system. In one instance, I noticed a discrepancy between a hotel receipt and the amount recorded in the report. I proactively contacted the sales representative, who confirmed the error and provided the correct amount. I then updated the report and submitted it to the finance department. This experience highlighted my attention to detail, organizational skills, and problem-solving abilities.

Absolutely! Let me share a time when I had to submit and reconcile expense reports that showcases my strong attention to detail, organizational skills, and problem-solving abilities. In my previous role as an administrative assistant at ABC Company, I was responsible for managing expense reports for the entire marketing department. One particular instance stands out. The marketing team attended a trade show, and I had to compile and reconcile their expense reports afterward. The process involved scrutinizing hundreds of receipts, verifying each expense against our company's travel policy, and ensuring that all necessary documentation was attached. During the review, I noticed a discrepancy in one of the hotel bills. After conducting thorough research and reviewing the contract terms, I discovered an erroneous charge and successfully negotiated its removal. This not only saved the company money but also showcased my problem-solving abilities. Furthermore, I implemented a streamlined workflow by digitizing all expense reports, reducing paper waste and increasing efficiency. By utilizing MS Excel, I created a tracking system that automatically flagged any irregularities, allowing me to quickly address them. My meticulous attention to detail and organizational skills ensured accuracy and timeliness in submitting the reconciled expense reports.